BUYING ADMIN
JOB DESCRIPTION
This is a full-time position for a candidate looking to pursue a career in buying and merchandising. The Buying Admin’s main function is to assist the buying team in all aspects of the buying process - from order entry, budget management, RTVs, and shipping supervision. The Buying Admin’s role is to improve upon the entire buying process.
JOB FUNCTIONS (may include but not limited to):
• Purchase order management: enter orders, order changes, cancellations, audit confirmations • Process returns authorizations: communicate with store teams and any necessary internal and external follow-up
• Image management: Collect and file images of each PO in OneDrive and NCR
• Vendor communication: Update pricing adjustments, payment and shipping terms, vendor discounts • Prepare materials for key business meetings: vendor appointments, assortment planning, seasonal presentations
• Run vendor selling reports and distribute to appropriate vendor and/or elysewalker team member • Transfer management: Enter and manage transfer process as needed
• Shipping management: Oversee communication via shipping approval email, audit requests against purchase orders, manage discrepancies with appropriate parties, and ensure timely merchandise deliveries • Manage damaged product: communicate with vendor about replacement and RTV
• Markdown management: Liaise between buyers, planners, visuals and store teams to ensure proper markdown prep and communication
• Oversee special orders and product reserve processes
• Answer new vendor inquiries by overseeing general buying email
QUALIFICATIONS:
• Computer proficiency (strong excel skills, email, and Microsoft applications)
• Excellent communication, organization, and problem-solving skills
• Detail oriented with the ability to multi-task
• Ability to prioritize and adapt in fast-paced environment
• Retail mathematics skills
• Bachelor’s degree preferred
• NCR Counterpoint knowledge preferred
• Prior retail experience preferred (i.e. buying internship or store level experience)
WE OFFER:
• 401K
• Merchandise discount
• Competitive benefits package