Executive Assistant

New York, NY

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• JOB SUMMARY

  JOB DESCRIPTION

  JOB SUMMARY

  The Executive Assistant will provide support for all administrative needs of the Chief People Officer.  In addition, this position will provide calendar support to SVP & VPs within the HR/Talent function. This position requires a high level of discretion and ability to work effectively at the senior levels throughout the organization.

  RESPONSIBILITIES

  • Maintain calendar for the Chief People Officer and her direct reports- prioritizing appointments and proactively resolving scheduling conflicts throughout the day to ensure attendance and punctuality at meetings

  • Makes travel arrangements including booking flights, hotel accommodations, car services, and manage travel agenda for the Chief People Officer

  • Enter and track expenses for the Chief People Officer

  • Proactively manage the needs of the team, prioritizing what is important and urgent

  • Review and maintain expenses submitted to leader and highlight any out of policy spending , process expense reports and invoices. Code and approve all department invoices.

  • Responds to phone, email and in-person inquiries – providing general information and directing inquiries to correct source or point of contact

  • Manage all necessary arrangements for internal and external meeting planning including sending invitations, booking rooms and arranging catering

  • Organizes special events as required including team off-sites and larger cross-functional team meetings

  • Work closely with the other assistants to schedule inter – department meetings with executives

  • Work on special projects which may include presentation creation using Excel and/or PowerPoint and finalization of presentations and other documents

  • Ad hoc personal requests

  EDUCATION & PRIOR EXPERIENCE NEEDED

  • BA/BS or equivalent work experience

  • Minimum of 1-2 years relevant work experience

  • Highly proficient in Microsoft Office

  • Must have a customer service orientation

  • Exceptional interpersonal communication and organization skills, strong attention to detail, strong writing skills, problem – solver, demonstrated ability to interact with Senior Management

  • A high sense of urgency , timeliness and follow-through

  Equal Employment Opportunity Statement

  Tory Burch LLC is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual’s age, race, creed, color, religion, national origin, sex (including pregnancy) or sexual orientation, gender expression, military status, marital status, genetic predisposition or carrier status, disability or membership in any other protected class under applicable law. Likewise, we will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring, Ordinance No. 184652. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

  Disability Accommodation

  Tory Burch is committed to providing reasonable accommodations to applicants and employees with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require assistance or an accommodation with the hiring process, please contact talent@toryburch.com.